# Productivity Toolbox - apps & extensions to make your work more efficient

Source: https://dataglitch.frotograf.com/productivity-toolbox

Below is the app / source list I use to efficiently work on research, writing and smart content consumption. You can browse them according to the theme its connected to (e.g. work-related, entertainment) or a very specific use case / problem it solves (e.g. I want to have a full access to my clipboard history). Where noted, the apps are the part of the Setapp suite. Please note that this list is macOS / iOS / padOS-oriented as Mac ecosystem, in my opinion, is far better for productivity landscape and tooling. The list will be constantly updated if a new tool makes it way into my toolbox – either for me looking around ProductHunt or getting recommendations from like-minded folks. Current update: 22 Feb 2026. Transparency info – many of the links include referrals. Essentials: 🔍 Raycast 🦁 DIA ✍️ UpNote 📆 Fantastical ✉️ Spark (included in Setapp suite) ✂️ CleanShot X 📔 Antinote (included in Setapp suite) 🎵 Spotify 🔑 1password 🎤 MacWhisper + Wispr Flow 🤖 BoltAI (included in Setapp suite) Work-related: 📪 Email client: Spark (included in Setapp suite) 📺 Screenshot / Screen recordings / OCR: CleanShotX (included in Setapp suite) 🎤 Voice-to-text solution: MacWhisper + Wispr Flow ✍️ Auto-notes from meetings: TL;DR 🎛️ Control Center: Raycast ✍️ Writing Software: UpNotes / ReflectApp / Ulysses (included in Setapp suite) / uFocus 🖌️ For making presentations: Canva 👩‍💼 Task Manager / ToDo software: Things 🔏 Habit Tracker: Habitica / Streaks 🎤 Podcast app: PocketCast 📆 Calendar: Fantastical 🦁 Browser: Brave / Arc 🔑 Password manager: 1password 🕧 Time tracker: Sessions (included in Setapp suite) ✍️ Note Taking App: UpNote / Antinote (included in Setapp suite) for quick note-taking. 📺 Screen management: Mosaic (included in Setapp suite) 📺 External Brightness configurator for Mac: DisplayBuddy (included in Setapp suite) 🪫 Battery management: AlDente Pro (included in Setapp suite) 🧹 Toolbar management: Bartender (included in Setapp suite) 🤔 Shortcut reminder: CheatSheet 🚀 Emoji App: Rocket 🎵 Noise Cancelling software for calls: Krisp 📺 App that adjusts a display’s color temperature according to location / time: F.lux 💻 Making Drag & Drop on Mac more efficient: Dropover 🕧 TimeZone Tool: Menu World Time 🗒️ SideNotes on a Mac: SideNotes (included in Setapp suite) / Alternative: Apple Notes ✍️ Reading Tool that I can make manual notes in with a sync feature: Goodnotes 🔴 Distraction blocker for Mac & iOS: Freedom 🧹 Mac Cleaning Software: Clean My Mac (included in Setapp Suite) 👩‍💼 For link / resource management: Raindrop.io 🎥 Video Downloader: Downie (included in Setapp Suite) 🫡 Professional relationship manager: Clay 📚 PDF Reader: NitroPDF (included in Setapp Suite) 📚 RSS Reader: Reeder 🧹 App cleaner: AppCleaner ⌨️ Text replacement & Keyboard Shortcut App: Raycast Snippets 🔍 Research CoPilot: Perplexity 💸 Web3 Wallet: MetaMask / Rainbow Wallet 📚 Highlighting quotes from paper books: Highlighted 📸 Free picture database: Unsplash 💌 File Sending: FileTransfer Browser Extensions: 🍪 Cookies: I still don’t care about cookies 🔗 Link management (open, copy, bookmark multiple links): Linkclump 🔴 Removing social media noise: News Feed Eradicator 👩‍💼 Tab management: OneTab Entertainment: 🎵 For listening to music: Spotify / Bandcamp 🎵 For tracking listening data / habits: Last.fm (you can lurk what I listen to here) 🎵 Scrobbling from desktop player to Last.fm: NepTunes 🎵 Scrobbling from browser (Brave extension): Webscrobbler 📚 For tracking reading and wishlisting books: Goodreads (you can lurk what I read here) 🎥 For tracking movies I watch and data connected with it: Letterbox (you can lurk what I watch here) Sports: 🚶‍♀️ For walking / hiking tracking: Strava 🏋️‍♂️ For workout planning and exercise creation: Fitbod 🧘‍♂️ For yoga: DownDog 🌩️ For breathing exercises: Oak 🧘 Meditation timer: Timefully Specific use cases: ➡️ Preventing Mac from Switching Off: Caffeine ➡️ I want to efficiently drag & drop on Mac, including pictures from the web: Dropover ➡️ I want to paste emojis in text but copy-paste from web pages takes to long: Rocket ➡️ I want to efficiently monitor my time and projects I work on: Rize ➡️ I want one calendar that integrates with Google Calendar, Office, Facebook Events, Meetup Events etc: Fantastical ➡️ I don’t want to write the same thing over and over: TextExpander ➡️ I want to have access to clipboard history: CopyClip, Paste (included in Setapp Suite) and a feature in Raycast ➡️ I want to have an efficient email client with Google Suite integration: Spark ➡️ I want and customizable Pomodoro Timer: Sessions (included in Setapp Suite) ➡️ I want to adjusts my display’s color temperature according to location and time of day: F.lux ➡️ I often forget keyboard shortcuts and cannot print every cheatsheet for every app: Cheatsheet ➡️ I get easily distracted and want to turn distracting apps off: Freedom / Sessions (included in Setapp suite) ➡️ I have a PDF/webpage I want to copy text from but the copy function is blocked: CleanShotX ➡️ I’m looking for an Gmail alternative: Proton Mail ➡️ My Mac’s toolbar is a mess as I have loads of icons there: Bartender (included in Setapp Suite) ➡️ I do various things on my browser and would like to have different profiles for each of the activities I do in a browser (eg. work-related, hobby related): Arc ➡️ I have too many windos opened on my deskop and have to get them in order fast: Mosaic (included in Setapp suite) ➡️ I want to delete an app with all the files connected with it: AppCleaner ➡️ Apple Sticknotes are not enough, I want something better: sideNotes (included in Setapp suite) and Raycast’s Floating Notes ➡️ Apple Notes is not enough, I need a note app for networked notes: Reflect App / Obsidian ➡️ Apple Notes is not enough, I need a note app with structured notes: Evernote ➡️ I love Last.fm and want to scrobble from other music players than Spotify: NepTunes for desktop, Webscrobbler for browser ➡️ My inbox is cluttered with newsletters, I need a service to get this in order: Omnivore / Matter ➡️ I want to cut down on app subscription / prices – is there a Netflix equivalent for Apps? Setapp Suite ➡️ I want to block certain apps on my smartphone to be better focused: Freedom ➡️ I want to block certain apps on my computer to be better focused: Freedom ➡️ I don’t want to be writing the same thing over and over (eg. email address, bank account number, email template): Raycast Snippets ➡️ By the end of the year I want to have a summary from all sources I was listening to, not only Spotify Wrapped: Last.fm ➡️ I forget to write down keyboard shortcuts: CheatSheet ➡️ I want to do efficient research and need a entry point with materials etc.: Perplexity Ai ➡️ I read paper books and want to have my underlinings including passages and quotes digitised: Highlighted ➡️ I have a problem with configuring brightness for external display for Mac: DisplayBuddy (included in Setapp suite) ➡️ I want to have my meetings transcribed and summarised: TLDR ➡️ I have loads of links to open from one side. Don’t want to click on them separately: Linkclump ➡️ I have too many tabs on my browser and want to manage them efficiently: OneTab ➡️ I’m looking for free photos I can use for my newsletter / blog / instagram / youtube: Unsplash ➡️ I want to send large files but I want them to be stored for a longer piece of time: FileTransfer